Office Administrator

Department:

G&A Operations

Location:

New Delhi, India

Job title: Office Administrator

Location: Saket, New Delhi

Acquia, is transforming the digital strategies of companies all over the world with our open cloud platform. We are passionate and relentlessly committed to helping our clients create digital experiences that are more relevant, personalized, and built for a fast-changing, always-connected, mobile-first world. Headquartered in the US, we have been named as one of North America’s fastest growing software companies as reported by Deloitte and Inc. Magazine, and have been rated a leader by the analyst community and named one of the Best Places to Work by the Boston Business Journal. We are Acquia. We are building for the future of the web, and we want you to be a part of it.

Summary:

Acquia is currently looking for an experienced Office Administrator based in its New Delhi office. This position will play an integral role in performing office administrative tasks, ensuring the employees have adequate support to work efficiently. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.

Key Responsibilities:

  • Coordinate general day to day office administrative activities and record keeping.
  • Be the single point of contact for all the general requirements for a smooth functioning of the office.
  • Working with the appointed CA firm to process company's expenses.
  • Coordinating with the Talent Team during recruitment/ engagement activities.
  • Connect with all the vendors providing services to Acquia India and coordinate with them to extract their services to the fullest; update vendor database at regular intervals.
  • Managing all office supplies replenishments, repairs & maintenance.
  • Supervise administrative staff and divide responsibilities to ensure performance.
  • Owns travel and other logistical arrangements (flights, transfers, accommodations, etc.) for national and international visitors.
  • Maintains a petty cash float for miscellaneous local expenses.
  • Monitor office expenditures and handle all office contracts (rent, service etc.)
  • Perform basic bookkeeping activities and update the accounting system, monitor and maintain files, invoices, bills, and records.

Key requirements:

  • 5 - 6 years of experience as an Office Administrator preferably with an IT MNC.
  • Knowledge of basic bookkeeping principles and office management systems and procedures.
  • Proficient in the use of Microsoft Office tools, including Word, PowerPoint, and Excel.
  • Working knowledge of office equipment (e.g. printer, scanner, air-conditioners etc..)
  • Excellent communication and interpersonal skills – extremely approachable.
  • Multitasking and great prioritizing.
  • Detail oriented with a flair for coordination.

Other Skills and Abilities:

  • Performs work with (internal and external) customer satisfaction in mind, while not compromising the integrity of the work.
  • Acts upon the feedback received and thanks to people for their insight. Is open to new ideas and listens to other people’s points of view.
  • Demonstrates a clear sense of their role, responsibilities, and purpose within a working team.
  • Demonstrates that they are more concerned with doing the right thing than being right. Acts courageously and does the right thing, even when it's hard to do.
  • Creates solutions. Doesn't dwell on problems; instead is the first to offer solutions and then asks team for more.

Acquia is an equal opportunity (EEO) employer. We hire without regard to age, color, disability, gender (including gender identity), marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by applicable law